Visitor Access to Schools Changing for Safety

Visitor Access to Schools Changing for Safety
Posted on 01/30/2019

Suffolk Public Schools is pleased to announce that we will begin a more formal visitor management process in all our schools to strengthen the district’s program of campus safety for students and faculty. 

The "Raptor" system will soon be in all schools, but for the next several weeks, it is being piloted at Booker T. Washington Elementary School and John F. Kennedy Middle School.

Part of keeping students and faculty safe is knowing precisely who is in our buildings at all times, and this formal process will allow us to do that.  The process will help us track visitors, contractors, and volunteers in our schools more closely and provide us with a safer environment for our students and staff. 

Upon entering a district building, visitors will be asked to present a valid state-issued ID, which will be checked against a national sex offender database to ensure that registered sexual offenders are not entering our buildings.  We will only record the visitor's name, date of birth and photo for comparison with the national database. We will not share any information on the ID with any other agency or authority.

Once entry is approved, we will issue a badge that identifies the visitor, the date, and the purpose of his/her visit. Children who do not have a valid ID may be allowed to visit as long as they are accompanied by an adult who has completed the check-in process and been issued a badge. Substitute teachers, regular volunteers, and all contractors or subcontractors will be subject to the same procedure as visitors at all times. If identity cannot be verified through an acceptable form of identification, they will not be allowed on district property.

A visitor’s badge will not be necessary for those who visit our schools simply to drop off an item in the office or pick up paperwork.  In the event that a person does not have valid identification, he/she may still be given access to the building, but will be escorted at all times by a school staff member.

The visitor management process will only be used during school hours. Attendees at after-hours events such as performances, ceremonies, or academic/athletic competitions will not be required to complete the process.

If you have any questions for district personnel regarding this new procedure, please contact David LeFevre, Coordinator of Student Services, at 757-925-6751.

The safety of our students is our highest priority, and our new visitor management process will help us insure that people who may present a danger to our students are kept away from them. Thank you in advance for your understanding and support of enhancing school safety protocols in our district.

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